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UPC Minutes 6th June 2019

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UPC Minutes 6th June 2019

 Minutes of the Meeting of Ubley Parish Council on 6th June 2019

 

 

Present: Councillors: Hallam (Chairman), Collins (Vice-Chairman), Cole, Croot and Moore.

Clerk: Mrs H Collins

 

District Councillor: Vic Pritchard

 

Apologies: Councillors Smart and Thompson and Police Beat Manager Jon Beswetherick.

 

 

  1. 1.       To receive and accept apologies for absence

Apologies had been received and accepted from Councillors Smart and Thompson. Apologies had also been received from Police Beat Manager Jon Beswetherick.

The Clerk had received comments on the agenda from Councillor Smart and these were much appreciated.

 

 

  1. 2.       To receive declarations of interest in the agenda

None declared.

 

 

  1. 3.       Open session to receive comments from the public

No Parishioners were present at the meeting.

 

 

  1. 4.       To approve and sign the minutes of the previous meeting held on 9th May

These were duly approved and signed, once the word “battery” had been added to Section 21, as it is the defibrillator battery that will need replacing in 2020 not the defibrillator itself. The actions were read out to check whether they had been completed.

 

Some Councillors were having problems with the Register of Members’ Interests forms.

 

 

The Clerk was able to report that the bases for the bins on the lay-bys had been put in place.

 

 

 

 

 

 

 

 

The Clerk to resend this form to Councillors

 

The Vice-Chairman to check that these have been put in the correct positions

  1. 5.       To discuss correspondence received by the Clerk since the last meeting.

a)      To receive the Annual Internal Audit Report and discuss its findings

The Annual Internal Audit Report was discussed. There had been an initial concern from the Internal Auditor regarding risk management but this had been resolved and a revised report is awaited.

 

b)      To decide whether to continue receiving the LCR and agree the payment of the subscription of £17 for the year

It was decided by a majority of Councillors that they did not wish to continue receiving the LCR magazine.

 

c)       To confirm that all Cllrs have their Parish Council email addresses and review the “Councillors roles” template in light of the resignation of ex-Councillor Haley

Councillor Collins wishes to remain responsible for the website until the current upgrade is completed. He will then hand this role to another Councillor. He will also hand over the responsibility regarding "Highways, speed limits and potholes”.

 

 

 

d)      To agree whether the billing for the website account should go directly to the Parish Council Account

The Parish Council agreed that the billing for the website should come to the Parish Council. However, it should be verified whether there are contributions from the Hall.

 

 

 

e)      To review the grass cutting so far this year with the new contractor

The Glebe Field is now being cut weekly and therefore the cut grass mulches in.  However, the Amenity Field has a lot of dead grass left on it.

The Primary School Sports day is to be held on 26th June and they will be checking the Field.

 

Grass cutting at the back of the Churchyard has been delayed because of the  wild flowers.

 

 

 

 

 

 

There was some discussion about who was responsible for some of the smaller areas such as the verges on Walnut Tree Close and the area on the outside of the Amenity Area fence. The Chairman confirmed that he had spoken to a resident about the verges.

 

f)        Star Council Awards. To decide if the Parish Council wishes to make any nominations

 

g)      To decide if the Parish Council wishes to make any nominations for the Chelwood Rotary Club Awards

The Parish Council wished to nominate Steve Blanchard as the out-going Parish Hall Chairman for his many years of commitment to the village; if he wished to accept the nomination.

 

 

h)      To discuss and decide what action, if any, the Parish Council would like to take in support of Clean Air Day on June 20th.

Following discussion regarding possible options, it was decided to ask the Primary School to liaise with parents about not letting their car engines idle whilst dropping off or collecting children from school.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cllrs Smart and Collins to assist the setting up of the remaining Parish Email Accounts for Councillors

 

 

 

Cllr Moore to liaise with the website manager on the Parish Hall committee

 

 

Grass cutting to be reviewed quarterly

 

 

 

The Chairman to contact the contractor re invoices which we should be receiving monthly

 

 

Cllr Moore to enquire about these areas

 

 

Cllr Collins to look at the form

 

 

 

Cllr Moore to contact Steve and nominate him if he agrees

 

 

 

Cllr Smart to contact the Primary School re this proposal

6.    To receive an update on Highways issues, speed limits and signposts

a)      An update on the speed limits and the possible use of 106 money

Confirmation has been received from B&NES that they are drawing up the plans for the new speed limits in the village. The TRO process may take up to 4 months.

 

The Parish Council agreed that they did not wish to use the 106 money for this project.

 

 

 

 

 

  1. 7.         To receive an update from the Police Report/Neighbourhood Watch

There was no report from the Police and Councillor Thompson had emailed that there was nothing to report from the Neighbourhood Watch.

 

 

 

 

  1. 8.              To receive an update from District Councillor Vic Pritchard

District Councillor Pritchard confirmed that the new cabinet had been set up, with some job-sharing. At a planning meeting yesterday there was consent for a section of the cycle trail around the lake, from the Salt and Malt to Woodford Lodge. The proposed route requires changes to the carriageway on the dam and a reduced speed limit.

 

  1. 9.         Finances

a) Financial statement

The Financial Statement was shared with the Parish Council. Cllr Smart asked that in future the statement should include whether expenditure was in line with the budget. There was agreement that it would be useful to note those items that are “not in line” with the budget. It was noted that all the expenditure items on the current Financial Statement are within the expected budget.

 

b) To confirm payments and signing of cheques

The payments recorded in the Financial Statement were agreed by all Cllrs and cheques were duly signed after the meeting. As the Parish Council had agreed not to renew the subscription to LCR, this cheque was not written.

 

c)  Completion of AGAR and publication of this and the Notice of Publication

                                                  i.      Agreement of the Annual Governance Statement

The Annual Governance Statement was agreed by Council and signed by the Chairman and the Clerk

 

                                                 ii.      Agreement of the Accounts Statement

The Accounts Statement was agreed by Council and signed by the Chairman and the Clerk

 

d)  Insurance: An update on the annual review and work going forward

The Clerk reported that the Queen’s Bench and Plaque were now covered as specific items with no extra charge. Councillors felt that no further work needed to be done on Insurance at this point.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. 10.     Defibrillator: To receive an update

Cllr Moore reported that he would replace the current battery pack 3 months before its expiry date i.e. before January 2020. A new battery pack can be bought for £112 at current prices. The Clerk queried whether the defibrillator itself had a “shelf-life”.

 

 

Cllr Moore to check the “life” of the defibrillator itself

  1. 11.   Planning

a)      To receive updates on The Village Plan/Place-making Plan/CVNP

Nothing to report. The next meeting is on 17th June. Cllr Smart may not be able to attend this meeting. Councillors to check their availability.

    

b)      Other planning:

i)  To discuss and decide a response to application:

                - 19/02248/FUL      Applethwaite, The Street, Ubley

Councillors had some concern about possible light pollution from the lantern window proposed at this property. Otherwise they had no objections.

 

c)       To receive an update on the Play Area

Councillor Collins reported that B&NES had accepted the volume calculation and thus the Play Area could be progressed under General Permitted Development. The fine details of siting would be confirmed nearer the time of installation. The Play Area group will now start fund-raising and will man a stall at the village fete. A Street Party has also been suggested for September.

 

d)      To receive an update on the  PCAA

The PCAA has produced a draft response to the Government consultation ‘Aviation 2050 – the future of UK aviation’.  They have also sent a letter to the relevant new District Councillors in North Somerset explaining the PCAA stance on the airport expansion.

The PCAA has responded with their support to the North Somerset planning application for a large airport parking site just off junction 21.

 

 

 

 

 

 

 

 

 

Cllr Collins to respond to B&NES on this application

 

 

 

 

 

 

 

 

  1. 12.   Sweeper – an update

The Clerk reported that the final sweeper scheme money had been received and that this was half of our previous annual allowance from B&NES, as per the transition agreement.

 

 

 

  1. 13.   Truespeed – to receive an update

A meeting had been held a few weeks ago with one of the Directors of Truespeed, the Vice-Chairman of the Parish Council and a resident of Innicks Close. Though the Director appreciated the reason for the upset around the siting of the cabinet, he could not support re-siting of it as this would cost £15,000 and mean a loss of several days of broadband to Truespeed customers. Truespeed had liaised with the owners of the land at Innicks Close (Curo) and been given approval for the installation of the cabinet. Siting was also affected by tree-roots on the green. Truespeed would support screening of the cabinet.

 

 

 

The Vice-Chairman to contact CURO re their lack of dialogue with either the residents or the Parish Council on this matter. He would also ask them about help with any remedial work undertaken

 

  1. 14.   To receive an update on the Parish Hall

Nothing to report today but a suggestion made that a slimline water butt may resolve the difficulty of watering the plants at the front of the Hall, as there is no outside tap there.

 

 

 

  1. 15.   To receive reports from Councillors who have attended meetings or training sessions.

B&NES ALCA meeting held on 29.05.19 attended by Councillor Moore. 

Councillor Moore circulated a briefing note to the Councillors on 1st June. This included the issue of footpaths. They need to be properly logged on a map or they might be “lost”. The next Parish Liaison Meeting will focus on Rural transport. Complaints have gone in about the new “Fix my street” programme, with work being marked as “complete” when the job has been passed to a Contractor rather than when the work has been done.

 

 

 

 

 

  1. 16.   Dates of next meetings

 

The next two meetings will be on Thursday 4th July and Thursday 5th September. Start time - 7.30pm.

 

Chairman: Wesley Hallam  Tel: 01761 463509

Clerk: Mrs Hilary Collins Tel: 01761 462294

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